Job Details:
Office Management
*.Maintain office databases and subscriptions
*.Assist with organising internal events
*.Support with travel bookings, visas and accommodation
*.Administer insurances and benefits information and updates
*.Manage general administrative document creation and modification
*.Manage orders for refreshments and office supplies
*.Deal with contractors, suppliers and deliveries
*.Maintain filing of client contracts, supplier contracts, employment contracts, employee records and all legislative and compliance documents
*.Maintain the office and the facilities including liaising with cleaner and support staff,maintenance and repair of fixtures, fittings and equipment and that the office policies are adhered to
*.Ensure that health and safety measures are implemented and maintained including testing of electrical equipment
*.Keep inventory of all equipment in the office
Human Resources Management
*.Manage all aspects of recruitment
*.Update the office’s candidate database
*.Manage onboarding and orientation of new hires
*.Assist with preparation of annual training budget for the hub in collaboration with Managing Director and Finance Manager
*.Manage conflicts , assist in resolving issues and support general employee relations matters
*.Support the company in ensuring employment law compliance
*.Help to promote the teamwork spirit among employees
*.Manage implementation of HR policies
*.Assist the company’s compliance in conjunction with legal requirements (such as health and safety)
*.Assist the Managing Director to engage and motivate staff
*.Accurately manage absence
*.Coordinate training sessions
*.Support line managers with coordination and grading of performance appraisals
*.Provide performance reward support
*.Research, advise and administer employee benefits
*.Assist with monthly payroll
*.Any other ad-hoc admin duties related to management support, HR and the office
Skills and Qualifications
*.Minimum 5 years’ experience in a similar capacity
*.Bachelor’s degree or higher in Business, Administration or Human Resources
*.Good oral and writing communication skills and a clear telephone manner
*.Excellent communications and interpersonal skills
*.Excellent time management skills
*.Good Computer/IT skills ; proficient in MS Excel, Word and PowerPoint skills
*.Extremely diligent and trustworthy
*.Ensures accuracy and attention to detail
*.Superior organisational and prioritisation skills
*.Ensures accuracy and attention to detail and maintains a high level of record keeping/routine paperwork
*.Superior organisational and prioritisation skills to deliver results on deadline for multiple projects/tasks
*.Excellent problem solving skills and ability to adapt to a constantly changing work environment
*.Ability to work under high pressure for results and manage multiple projects/tasks
*.Work within a team environment demonstrating conscientiousness, calmness, tolerance and consistency
*.Working knowledge of employment and labour laws and other applicable regulations and company policies
*.Knowledge of HR concepts, principles, and practices related to identifying, attracting, and selecting individuals and placing them into positions to address changing organisational needs
Applications
Do you want to join a dynamic and fast growing company? Please send us your CV, together with a cover letter specifying your availability, and send the application to hr@africapractice.com with the reference “Lagos HR & Office Manager”...
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