Job Details:
Job Purpose:
Provide high-level support to Africa leadership by managing their day-to-day operations, travel i.e. travel bookings, calendar planning and scheduling appointments and meetings and managing correspondence.
Key Responsibilities:
*.prepare and edit correspondence, communications, presentations and other documents
*.design and maintain databases
*.file and retrieve documents and reference materials
*.conduct research, collect and analyze data to prepare reports and documents
*.manage and maintain executives' schedules, appointments and travel arrangements
*.arrange and co-ordinate meetings and events
*.record, transcribe and distribute minutes of meetings
*.monitor, screen, respond to and distribute incoming communications
*.liaise with internal staff at all levels
*.Interact with external clients and stakeholders.
*.co-ordinate project-based work
Qualifications
Knowledge and Skills:
*.Demonstrated ability to screen calls, manage calendars, and arrange meeting, travels and events
*.Adept at scheduling events and managing calendars
*.Well-versed in preparing reports and typing correspondence
*.Known for working well with all levels of managers, staff, clients and vendors
*.Able to handle sensitive documents in a very confidential manner
*.First-hand experience in MS Word, Excel, PowerPoint, Outlook, accounting software and internet research
*.Special talent for handling multiple tasks at the same time
*.Qualified to perform research work for specific assignments and projects
*.Demonstrated analytical and critical thinking skills
*.Able to take initiative and execute assigned tasks in a timely and flawless manner
*.Strong teamwork acumen with a profound ability to work under extreme pressure
*.Strong passion for working in a fast paced and result oriented environment
*.Flexible schedule with exceptional interpersonal skills
*.Committed to provide excellent customer service all times
Education & Experience Qualifications
*.At least 5 years experience providing support at a high level
*.Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite. SAP will be an added advantage.
*.knowledge of standard office administrative practices and procedures
*.Writing Skills, Reporting Skills, Scheduling, Microsoft Office Skills, Organization, Time Management, Presentation Skills, Travel Logistics, Verbal Communication
*.Bachelors degree an advantage
Key competences:
*.Strong work ethic
*.Productivity
*.Professionalism
*.Problem-solving and critical thinking skills
*.Technical skills
*.Interpersonal skills
*.Communication skills..
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