Job Details:
To lead on responding to and managing the growing needs within the Nigeria programme for effective core logistics capacity to support ongoing development programmes and emergency response interventions. In this to ensure that all logistics policies and procedures of Save the Children are strictly adhered to and also to ensure that Save the Children’s commitment to improving quality and accountability in development and humanitarian work is upheld, through reference to the Sphere Standards, Save the Children Quality Framework Essential Standards and the NGO Code of Conduct.
Areas of Accountability:
1.Compliance i. Ensure compliance with Save the Children’s minimum standards and procedures related to logistics. This includes reviewing and updating as necessary the in-country procedures and policies for the management of the supply chain, vehicle fleet, stock and assets management, communication systems, and emergency preparedness. ii. Ensure the due diligence process and vetting of all vendors and suppliers being contracted by Save the Children iii. Comply with all relevant Save the Children policies and procedures with respect to child protection, health and safety, equal opportunities and other relevant policies
2.Systems Development
i. To ensure that the following systems are put in place and are working effectively ii. Centralise/Decentralise the programme supply chain by setting up an effective order management system at Head Office level for international orders. iii. Local, national and international procurement practices are compliant with Save the Children International and donor regulations. iv. International and national transportation of freight by land, sea and air is in line with programme budgets and needs, ensuring the most cost effective and reliable means of transport is used for the timely delivery of supplies to projects. v. Management of vehicle fleets is in line with Save the Children International standards, ensure appropriate allocation and safe use of vehicles throughout the programme and ensure servicing and maintenance schedules are adhered to. vi. Centralised and transit storage at Head Office level is maintained in line with programme requirements.
vii. Monitor storage and issue of transit and centralised stocks, ensuring the re-allocation of emergency stocks to project budgets after issue to the field. viii. Stock management and administration systems are implemented throughout the programme. Monitor projects stock levels and advise on appropriate stocking and replenishment to meet project demands. ix. In consultation with the Head of Safety and Security and State/Area Managers, ensure that the programme’s communication systems in all programme locations work effectively and ensure standardisation of all communication equipment throughout the country. x. Ensure a centralised programme asset register is maintained, ensuring that all programme assets are logged, issued with unique Save the Children International asset numbers and ID cards, and are tracked throughout the Programme country.
3.Operational capacity strengthening i. In close collaboration with the Director of Programme Operations, the Deputy Director of Programmes Operations and State/Area Managers: ii. Ensure the programme as a whole has the capacity to manage effective core logistics and has the capacity to gear up logistics capacity to respond effectively to emergencies and a growing portfolio..
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