Job Details:
Job Summary
To facilitate hotel accommodation and international travel, for internal and external staff as well as Partners to and from the Ghana offices to conduct business.
The Package
*.The position is based in Accra.
*.S/He reports to the Administrative Coordinator
Key Responsibilities
*.Continuously source strategic partnerships to ensure cost efficiency in accommodation and travel operations of the Ghana office.
*.Develop and disseminate guidelines for travel and hotel accommodation.
*.Submit monthly reports on all functions and expenditure trends.
*.Prepare a tracking of all travels with timelines.
*.Develop standards to ensure continuous and accurate communication flow with travelers and service providers.
*.Carry out security briefing for visiting guests and staff.
*.Represent the organization in dealing with related service providers.
*.Maintain communication flow within departments and visiting guests.
*.Negotiating annual frame work agreements with service providers
*.Sourcing for quotations and processing requisitions
*.Order placement in line with approved rates
*.Managing and co-coordinating service delivery between guests and the hotel
*.Organizing local and international workshop
*.Payment processing in line with set standards
*.Visa and travel documents processing for WV staff/Guests/Support offices
*.Negotiating special rates with air lines
*.Ticket processing and confirmation
*.Payment processing in line with set standards
*.Immigration document processing of special passes, work permits and dependants passes.
*.Itinerary
*.Coordinate with World Vision staff and guests to provide trip itineraries to travelers.
Education / Work Experience / Key Competencies
*.A Bachelor’s degree in Business Administration/ or its equivalent from a recognized university.
*.Experience in implementing logistics and supplies-related activities of not less than two years, preferably within an NGO.
*.Ability to handle Protocol duties including the administration of expatriate work/residence permits and entry visa applications is preferred.
*.Excellent planning & organizational Skills.
*.Excellent Interpersonal Skills.
*.Must be a committed Christian, able to stand above denominational diversities.
*.Attend and participate/lead in daily devotions and weekly Chapel services...
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