Job Details:
Working within our NHS Supply Chain division as part of the Capital Solutions Team, you will be supporting the Buying Team in the Imaging and Radiotherapy portfolio in providing administration support in the day to day management and reporting of a number of Framework Agreements.This role will provide stretch and exposure within a busy, public sector focused environment. NHS Supply Chain provide patient-focused healthcare products and supply chain services to the UK’s National Health Service.
Accountabilities:
To support the Assistant Buyers and Buyer in the day to day management of customer projects for the purchase of a range of equipment
To manage the receipt of customer purchase orders and liaise with other teams within the business to ensure all sales information is kept updated through the year
To manage the sales and reconciliation process with the Framework suppliers
To create and issue various supplier and customer sales reports in relation to the Framework Agreements in the portfolio
To deliver all activities as per the operating procedures in place
Strong organisational skills, with the ability to manage a variety of activities simultaneously against tight deadlines
Able to work in a pressured environment and to exacting standards
Keen to develop new business opportunities by promoting the capital trading offering to customers who are not aware of the service offered
To work within current KPI’s in terms of service delivery to both customers and suppliers
To support the wider team should an opportunity arise
Support the delivery of savings to NHS SC customers
Work closely with the wider team to ensure consistency and best practice
Be an active member of the Procurement team, supporting teamwork and joint learning and development initiatives
Assist in maintaining own and others’ Health, Safety and Security
Promote and behave in a way consistent with the Organisation’s Vision and Values
Develop own knowledge and skills and provide information to others to help their development e.g. category or market area
What will you need as a successful Administration Assistant ?
Interpersonal skills to build strong relations with key stakeholders
An eye for detail and the ability to adhere to standard operating procedures
To be driven by the need to provide excellent customer service at all times
MS Office skills - including advanced Excel (pivots, vlook-ups and macros) would be advantageous
Good influencing skills
Result-oriented, problem solving, decision and execution focused
Builds and maintains effective relationships
Collaborates internally to provide exceptional customer service...
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